Project Coordinator

Department: Projects
Location: Toronto

General Accountability and Summary

This role will appeal to a collaborative individual with a broad interest in and exposure to various engineering design and project management aspects in the mining field. The individual will be motivated to play a role in taking TMG through its next phase of growth and development. Based in the Toronto Office and reporting to the Project Manager, the Project Coordinator is responsible for various technical, administrative, business development, and project management functions related to TMG’s various project sites.

While this is an entry-level position, the successful candidate will be expected to spend at least twelve (12) of their first twenty-four (24) months with the company engaged on a long-term and site-based construction and/or commissioning mandate. This will involve a high degree of business travel to remote and/or hardship sites for up to eight (8) weeks at a time, depending on the location and assignment conditions. This may also involve living in a construction and/or mining operations camp on the site.

Key Responsibilities

• Coordinate preparation and delivery of project deliverables, design documents, as-built drawings, turnover documents, etc.
• Coordinate and expedite engineering milestones/deliverables to support engineering/construction activities.
• Maintain active involvement in collecting and implementing constructability input from various parties involved in the project.
• Support the development of schedules for projects and studies.
• Coordinate activities relating to technical developments, scheduling, and resolving engineering design and test problems.
• Interfaces with customers to provide project status reports and ensure customer needs are met.
• Expedite contractor deliverables and adherence to the schedule.
• Oversee and coordinate the hours and scope for changes and report to the Project Controller.
• Develop formal engineering work packages (EWP) to correspond to the established construction work packages (CWP).
• Following up on action items with responsible personnel to ensure that items are closed out completely and on time.
• Active involvement in quality assurance with regard to understating and implementing policies and procedures.
• Participation in the overall procurement process, including scope definition, specification preparation, datasheet population, tender evaluation and recommendation, contract award, kick-off meetings, and expediting both internal and external parties to meet the schedule requirements for various equipment packages.
• Follow up with vendor representatives to verify that all technical documentation required for fabrication and shipment is submitted and reviewed according to the project schedule.
• Participation in design and project execution review meetings.
• Preparation of various project deliverables, including Scopes of Work, Technical Specifications, reports, engineering calculations, estimates, and financial models.
• Preparation of minutes of meetings for various project meetings and following up on action items with responsible personnel to ensure that items are closed out completely and on time.
• Regular travel to mine sites to meet with project stakeholders and/or long-term site assignments for construction and commissioning engagements will be required.
• Coordinate with the Owner Operations personnel for project feedback and execution support.
• Support TMG Corporate Business Development, Marketing, and/or administrative tasks as required.
• Promote and demonstrate both TMG and client values at all times
• Perform other duties as assigned.

Skills & Competencies

• Strong verbal and written communication skills and interpersonal skills.
• Ability to execute plans and tasks within schedule and budget.
• Strong planning and organizational skills.
• Ability to deal with complex problems with minimal supervision.
• Ability to work under pressure to meet tight deadlines.
• Strong document creation, preparation, editing, and overall management skills using the Microsoft Office Suite.
• An ability to work proactively in a small team environment.
• Ability to interact with all stakeholders with tact and diplomacy.
• Ability to deal with the mental and physical pressures of site rotation to remote and/or hardship sites will be required.

Experience, Qualifications & Education

• University degree in a relevant engineering field (Mechanical, Mineral Processing, Chemical, Civil or Mining).
• Experience directing internal and external teams involved in multiple activities would be an asset.
• Experience in technical writing or document management would be an asset.
• Experience in database setup and management would be an asset.
• Fluency in a secondary language would be an asset (French or Spanish preferred).

Position Dynamics

• Internal Relationships: Senior Leadership, Project Managers, Procurement, Engineers
• External Relationships: Mining Companies, Contractors, Vendors, Engineering Consulting Firms, and personnel from other companies.
• Application Documents: Résumé & cover letter. Successful candidates will be expected to prepare a short case study for presentation to Senior Leadership as part of the interview process.
• Compensation: Base salary, benefits, bonus, and Deferred Profit-Sharing Plan. Site-based rotation assignment conditions may also allow for uplift, per diem, living allowance, and/or completion bonus.